ANNOUNCEMENT OF THE ELECTIONS COMMITTEE – Community Elections on Sunday, June 8th, 2025
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ANNOUNCEMENT OF THE ELECTIONS COMMITTEE – Community Elections on Sunday, June 8th, 2025

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April 10, 2025

ANNOUNCEMENT OF THE ELECTIONS COMMITTEE
Community Elections on Sunday, June 8, 2025

Dear members of the Hellenic Community of Greater Montreal,

The election for the new Board of Directors of the Hellenic Community of Greater Montreal (HCGM), for the HCGM Montreal, Laval and South Shore Regional Councils as well as for the HCGM Audit Committee will be held only on Sunday, June 8, 2025, from 9:00 a.m. to 8:00 p.m. at the following polling stations:

  • Hellenic Community Center “Adrian Maris” 5757 Wilderton Avenue, Montreal, Quebec, H3S 2K8
  • Holy Cross Church – Eglise Timios Stavros 4865 du Souvenir, Laval, Québec, H7W 1E1
  • South Shore Community Center 5220 Grande Allée, St-Hubert (South Shore), Quebec, J3Y1A1

Right to Vote

According to HCGM Bylaws (Articles 5.9, 5.10 and 5.11) persons wishing to vote in the HCGM elections of June 8, 2025, must meet the following conditions:

  • Be 18 (eighteen) years of age or older.
  • Be active members (have fulfilled their financial obligations regarding membership).
  • Inactive members whose membership has expired less than ONE year to election day will be able to pay their membership before or on election day in cash or by certified cheque ONLY.
  • Inactive members whose membership has expired more than ONE year from election day must have paid their membership at least 30 days before the election day, by May 9, 2025, to become active members. 
  • Inactive members whose membership has expired more than ONE year from election day and who miss the May 9, 2025, deadline to renew their membership, can pay 2 (two) memberships on election day, for the12 months prior and the 12 months following, to become active members. Payment of memberships on election day must be in cash only or with a certified cheque.
  • New members must pay their membership by May 9, 2025.
  • No membership will be collected from May 30, 2025 to June 7, 2025, except as provided in Article 17.5.3 of the HCGM Bylaws (i.e. for performance of mysteria and for the entrance to Community General Meeting(s)).

Candidate Eligibility

Community members who are interested in running in the elections of June 8, 2025, for the Central Board of Directors, the Regional Councils and the Audit Committee, according to Article 7.5, 12.3, 16.6 of the HCGM Bylaws, must meet the following conditions:

  1. Be 18 (eighteen) years of age or older.
  2. Be active members of the Community.
  3. If they are inactive members and their membership has expired for less than ONE year, they must have paid their membership by the time they submit their candidacy to become active members.
  4. Inactive members whose membership has expired for more than ONE year must have paid their membership 30 days prior to submitting their application, or have paid two memberships, for the previous twelve months and the following twelve months, prior to the 28th of May, the last day for submitting applications, in order to become active members.
  5. New members must have paid for their membership one month before submitting their application.
  6. MUST not to be a member of the Board of Directors of another similar organization or parish.

                                   

Regional Councils

Candidates for Regional Councils must be residents of the region for which they are running.


Audit Committee

Candidates for the Audit Committee must be informed of the following:

Pursuant to Article 16.3 of the Rules of Procedure, they may not be members of the Board of Directors of the Community, of the Regional Councils or of the HCGM Advisory Board.

All candidates must submit their application form, signed by two active members of the HCGM, as well as a recent photograph (passport photo size) to the Election Commission no later than May 24, 2025, from 10:00 am to 2:00 p.m. at the offices of the Elections Committee, 5777 Wilderton, room 104.

Candidate Applications

Candidate Application Forms for the Board of Directors, the Regional Councils and the Audit Committee are available at the offices of the Elections Committee, 5777 Wilderton, room 104 and at the HCGM Membership Office, room 111.

The offices of the Elections Committee will be open every Tuesday from 6:30 p.m. until 9:00 p.m., on Friday, May 23, 2025, from 2:00 p.m. until 6:00 p.m. and on Saturday, May 24, 2025, from 10:00 a.m. until 2:00 p.m. for the receipt of candidate applications. For convenience, the Elections Committee has added two more dates for application submissions, being Thursday, May 15, 2025, from 6:30 p.m. to 8:30 p.m. and Thursday, May 22, 2025, from 6:30 p.m. until 8:30 p.m.

SUBMISSION OF CANDIDATE APPLICATIONS

IMPORTANT: All applicants must submit their candidacy in person and only to the Elections Committee at the hours listed above and show an official ID. The last day for submission of candidacy is Saturday, May 24, 2025, from 10:00 a.m. to 2:00 p.m.

Temporary Employees (for Election Day)

The Elections Committee will need the help of temporary staff to work on election day. Applicants must be over 18 years of age and have sufficient knowledge of the Greek language as well as one of the official languages ​​of Canada (English or French). They cannot be employees of the HCGM and cannot be first-degree relatives of any of the candidates. These individuals will work under the guidance of the Elections Committee (Article 17.5.6 of the HCGM Bylaws). Remuneration for work will be the responsibility of HCGM.


Return of Member Registration Books

The HCGM employees who are in possession of the Membership Registration Books are requested to return them by May 9, 2025 (Friday) at 7:00 p.m. to the offices of HCGM in order for the membership books to be audited by the Elections Committee. Membership Books that are not returned by this date and time will be considered invalid.

After the 9th of May 2025, new Membership Books which will have been initialled and registered by the Elections Committee will only be available through the Elections Committee.


NOTE: It is the responsibility of members, candidates, and the witnesses of candidates’ applications to ensure that their names are on the electoral list. The electoral list of active members (in alphabetical order) will be published on the HCGM Community Bulletin Board (5777 Wilderton) and on the HCGM website (www.hcgm.org) on June 6, 2025.